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What is the Best Way to Keep Track of the Little Expenses That Add Up Over the Year?

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Q: What is the best way to keep track of the little expenses that add up over the year?

A: A purple envelope. We’re a little biased around here and believe that a Mazuma Purple Envelope is the best way to track expenses. However, any color of envelope will do. 

There’s essentially 2 parts of tracking expenses.

  1. Keep your receipts. You’ll want them as reference points in case your small business bookkeeping method or spreadsheet tracking fall behind. Plus, you’ll need to keep them in case you’re audited by the IRS.
  2. Getting the info from those receipts into  a spreadsheet of some form so we can see how much you spent and where. Then we start figuring out where to take deductions and how much.

Even if you don’t use an envelope system, we’d recommend keeping up on tracking expenses and keeping your receipts. Checking in at least once a month on your financial health is key for any business. It’s easier to correct overspending or save so you have enough to cover your expenses or taxes rathe than be surprised later.

If a spreadsheet isn’t your style, go old school. Use a mileage book to keep track of trips or errands for your business. Envelopes or a simple expandable file folder for receipts are great to hold and/or categorize receipts by type or month.

 

Looking for more tax tips for bloggers? You’ve come to the right place. Check out our FREE Taxes & Accounting for Bloggers 101. You’ll find useful tips and ideas on making your blog finances a breeze. Still have questions or want to hire an expert? We can help with that too.

 

 

Check out our other Tax & Accounting FAQs for bloggers here:

What is the biggest tax mistake bloggers make?

How do I figure out if I deduct all or part of my new computer?

If I have an LLC, must I pay for all my business expenses with my business account?

Can I count digital products I give away for review as expenses?

What can I deduct for this blog conference? Are clothes deductible?

What is the best way to keep track of the little expenses that add up over the year?

What potential business expenses might I have as a blogger?

What do you suggest bloggers do when given free stuff as compensation?

What percentage of my work time do you recommend I spend on accounting?

 

Ben Sutton

Ben Sutton

Ben Sutton is the founder of Mazuma USA, an accounting firm providing tax, bookkeeping and payroll services to small businesses. Since founding Mazuma, Ben has established himself as an expert in the small business world. He’s still driven by that same desire to provide accounting help to all small businesses – from photographers, bloggers and creatives to lawyers, doctors, and dentists, everyone needs affordable accounting help. Ben is a Certified Public Accountant, and a member of the American Institute of Certified Public Accountants. But Ben considers his greatest achievement and credential to be his happy wife and four children.

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